Best All in One Fax Scanner for Small Offices and Home Offices
Choosing an all-in-one printer with fax, scan, and copy capabilities can simplify busy offices and home offices. This guide highlights five reliable models, each offering reliable faxing, fast scanning, and network connectivity. Use the quick links below to compare key specs and features, then read the buying guide to weigh price, speed, and ease of use. The selected picks cover budget-friendly compact options and higher-capacity devices for growing teams.
| Product | Brand | Notable Features |
|---|---|---|
| HP LaserJet Pro MFP 3101fdw | HP | Auto duplex, ADF, wireless connectivity, black & white |
| Epson Workforce WF-2930 | Epson | Color printing, color display, wireless setup |
| Brother MFC-L2820DW | Brother | Compact, duplex, multiple connections |
| HP OfficeJet Pro 9125e | HP | AI-enabled printing, color, auto 2-sided and ADF |
| Canon PIXMA TR8620a | Canon | Fax, photo and document printing, wireless |
Note: Each product section below links to the official Amazon listing for quick reference. The information reflects listed features and typical office use cases for all-in-one devices with fax capabilities.
HP LaserJet Pro MFP 3101fdw Review
The HP LaserJet Pro MFP 3101fdw is designed for small teams needing a compact all-in-one with reliable monochrome output. It combines printing, scanning, copying, and faxing into a single device with auto two-sided printing and an automatic document feeder for efficient multi-page tasks. With a rated speed of up to 35 pages per minute, it helps teams move quickly through daily workflows. The device also emphasizes stable connectivity, using intelligent Wi-Fi to maintain a dependable online presence for print jobs from multiple devices.
Key features referenced in this model include: fast black-and-white printing, versatile scan and copy functions, built-in fax support for business communications, and connectivity designed to stay online in a busy office environment. Its space-saving footprint makes it suitable for small offices, home offices, and shared work areas where efficiency matters.
Epson Workforce WF-2930 Review
The Epson Workforce WF-2930 delivers color printing and efficient all-in-one capabilities for homes and small offices. It emphasizes user-friendly operation with a color display for navigation and an intuitive app-based setup that supports smartphones and tablets. The machine’s reliability comes from heat-free technology and a permanent printhead designed to last, making it a solid option for customers prioritizing long-term performance in a multifunction printer that also scans and copies.
In practical terms, this model supports scan, copy, fax, and duplex printing, with straightforward wireless setup. It’s well-suited for users who want an all-in-one device that balances color quality with practical office features in a compact footprint.
Brother MFC-L2820DW Review
The Brother MFC-L2820DW focuses on space-saving efficiency with robust monochrome printing and reliable multi-function performance. It combines print, scan, copy, and fax in a compact body and supports duplex printing to save paper. A 50-page auto document feeder enhances productivity for multi-page tasks such as client reports or long scans. Connectivity options include wireless, Ethernet, and USB, allowing flexible placement and device sharing in small offices or home offices.
As a compact device, it prioritizes speed and efficiency, offering up to 36 pages per minute in black-and-white print and practical scan speeds for daily workflows. Subtle conveniences like double-sided scanning and easy network setup make it a dependable option for users who need a straightforward all-in-one printer with fax capability.
HP OfficeJet Pro 9125e Review
The OfficeJet Pro 9125e targets color-heavy office tasks with professional-quality output across documents, brochures, and presentations. It offers fast color printing alongside reliable black-and-white performance, and includes an auto document feeder for convenient multi-page scanning and copying. HP AI features help format pages nicely by removing extraneous content, which can improve layout accuracy for professional documents. The model supports auto duplex printing and scanning for efficient workflows, making it well-suited for teams producing color marketing materials and reports.
With a 250-sheet input tray, this device provides a practical balance between capacity and footprint. The inclusion of aio capabilities—print, scan, copy, fax—rounds out a feature set designed for mid-sized offices seeking color versatility and smart document handling without frequent manual intervention.
Canon PIXMA TR8620a Review
The Canon PIXMA TR8620a is a versatile all-in-one that includes fax alongside printing, copying, and scanning. Its feature set emphasizes photo and document versatility, with wireless connectivity and compatibility with AirPrint and Android devices. The model supports auto document feeding for efficient multi-page tasks and seeks to provide a balanced option for households or small offices needing color functionality, photo printing, and document handling in one compact device.
For users who require more than just plain text—such as marketing materials, layered documents, or image-heavy reports—the Canon PIXMA TR8620a offers a flexible solution, with a focus on convenience and wireless operation in a single unit with fax capability integrated into daily workflows.
Buying Guide: Key Purchase Considerations
- Fax capabilities: Ensure the device supports faxing if your workflow relies on paper-to-fax functionality. Some models emphasize business-grade fax features and speed, while others include fax as a standard feature in all-in-one packages.
- Print color vs monochrome: If you produce color documents or marketing materials, prioritize models with strong color output. For straight document workflows, monochrome devices may suffice and often offer lower running costs.
- Print and scan speed: Measured in pages per minute (ppm) for print and images per minute (ipm) for scan. Higher speeds save time on large documents and multi-page tasks, particularly with auto document feeders (ADF).
- Connectivity: Look for wireless networking, Ethernet, and USB options. Dual-band Wi-Fi and seamless app support (mobile printing) improve flexibility in shared office spaces.
- Paper handling: Consider input tray capacity (sheet count) and duplex options. Larger capacities reduce refill frequency, while duplex printing saves paper.
- Maintenance and running costs: Cartridge- or ink-tank systems affect ongoing costs. Eco-tank models may offer less frequent cartridge changes, while laser-based units often have lower per-page costs for monochrome tasks.
- Footprint and user interface: Compact designs suit smaller desks, but ensure the control panel and display are easy to navigate. A color touchscreen can simplify setup and everyday tasks.
- Reliability and service: For teams, choosing a model with a good track record and accessible support ensures minimal downtime. Look for proven uptime in small-office environments.
- Security features: Network-enabled devices should support secure printing, user authentication, and encrypted data transfer, reducing exposure to data leaks in shared spaces.
- Cost of consumables: Examine the price and availability of ink or toner and replacement parts. Some systems have higher upfront costs but lower long-term costs due to page yield.